July 21, 2022 - Deacon Meeting Minutes
Present: John Reagan, Anne Hartman, Bruce Winkler, Vince Maro, Chuck Falch,
Gail Graese, Kathy Sahlhoff, James Martin, John Genskow
Ex officio: Mark Schulz
Absent: Kristi Lambert, Paul Weinke
Guest: Dean Gumz (secretary)
Meeting was called to order by John at 7:30 p.m.
1) Devotional / Prayer: John Reagan
2) Consent agenda
A) June minutes
Motion to approve by Chuck. Seconded by Bruce. Motion carried.
B) Financial Report- the financials were not available due to a technical issue. John will send a summary report to the Deacons for review/ approval when available.
3) Training: Deacon Expectations and Roberts Rules of Order
A) Anne presented the Peace Church Board Covenant and reviewed the expectations for BOD conduct.
Action item: Deacon members will review and sign the document and turn in to the church office.
B) Anne gave a handout of basic rules of order. Brief discussion of a couple of practical examples followed.
4) New business
A) Bruce sent out a proposed schedule for policy reviews.
This policy summarizes Board Chair and Chair-elect’s responsibilities in terms of training the BOD, and setting appropriate dates, agendas, and special items.
Motion by Bruce to approve Policy B1 titled Board Practices. Seconded by Anne. Motion approved.
B) Staff Evaluations of the BOD. The Board will solicit the input of full-time staff x2 per year. Format will be developed. Half of staff will be asked for input at each time. The goal of this request is to stay in contact with the staff to ensure that the BOD is transparent and that the staff feel the BOD is engaged with them and the church in general. Action item: John will work with Mark to put together the format.
C) Call for New Pastor. John made a motion for Peace to formally establish a call committee to begin the process of calling a 3rd Pastor. Anne seconded the motion. Discussion ensued about Mark’s impending retirement and whether this is looking to begin the succession plan or what role a third pastor would have here.
Motion passed. John will contact Cam to begin assembling a call committee.
D) Endowment Board – Chuck.
Motion to appoint Gail Graese as a member of the Endowment Board was made by Anne. Seconded by Kathy. Motion passed.
E) 2022 -23 Board of Deacon goals.
Discussion was had regarding several goals the BOD would like to adopt for the next fiscal year. Below is a list of potential goals
1) Begin the process of getting a new pastor
2) Engage with multicultural congregation (support or relationship)
3) Mission development support and leadership (help Anne with mission program)
4) Integrate community building into Feed my Starving Children
5) Support/sponsor church-wide activities/ gathering
6) Support/sponsor intergenerational activities
7) Integrate community events into a mission focus (taking on something in the community that we support on a larger scale than just giving money to the organization)
8) Board organized Wed night dinner
9) Hmong outreach
10) Make it a priority to fill open staff positions -assist as able
Action Item: The Board agreed to focus on numbers 1, 2, 3, 7, and 10. John will flush out those numbers into more usable language
F) Board Sub-team reorganization. The Board discussed the sub-committees that have existed in the past and those we want to continue within the next year. The first three sub-committees are mandatory in the bylaws
Operations/ Building - Chuck
Policy- Bruce
Personnel - Kathy
Finance - Gail
Technology - Discontinue
Congregational Input/ Engagement - Discontinue
Community and Unity Team?
Mission - Anne
Action Item: Each committee leader should work with his/her group to set up a charter and goals for their committee.
5) Vision Update – Mark
The group is going to carry over some of the goals from last quarter. Under #4, Mark plans to pursue a software package called LeadR that will help facilitate communication among staff/ leaders.
6) Closing Prayer – Mark
7) Adjournment
Motion to adjourn by John. Seconded by Gail.
Meeting adjourned at 9:30
